The colors of the club are red and gold.

Sponsors

All parents of participating members of the club will be considered sponsors of the club after paying the annual sponsor fee. Members must become sponsors 4 weeks prior to the Annual Sponsor's Meeting.

Other interested adults may be sponsors after paying the annual sponsor fee.

The sponsor fee is $5.00 per year.

Those persons wishing to support the club to a greater degree than the sponsor fee may become "Friends of Brandywine Hounds Pony Club" but will not be considered sponsors.

Dues

The amount of club dues will be set each year by the Executive Board.

Dues are also paid by members to the region, and to the national organization, at rates set by those entities.

Executive Board

The DC, JtDC(s), Secretary, and Treasurer, and all parents of participating members are considered members of the Executive Board and have full voting rights at Board meetings. Other interested persons may become members of the board by indicating their interest, and by attending board meetings, and will have a vote on issues that come before the board.

Voting is restricted to one vote per family.

Meetings

Board meetings will be held as needed, at a time determined by the DC, but usually on the second Tuesday evening of each month.

Meetings, mounted and unmounted, are held according to the schedule set by the Executive Board.

Participating members may attend Board meetings.

The Annual Meeting of Sponsors will be held yearly according to requirements of the National Organization.

Member in Good Standing

Participating members are considered in good standing if they evidence a sincere interest in the activities and volunteer opportunities offered by the club, assist younger members in the learning process, and participate with regularity in the events of the club at the club, regional, and national level, when and where appropriate, according to age, experience, and suitability and safety of mount.

Rally Participation

All members are encouraged to participate in rallies. Any member who wishes to go to either a club or regional rally will be permitted to go so long as they are safe, appropriately qualified, regularly attending mounted and unmounted meetings or the equivalent with a qualified instructor at that level and provide proof of that instruction with a note from that instructor and have an interest in going. All BHPC members wishing to attend Regional Rallies must earn 7 pts ( 4 pts college students ). These points may be earned by attending mounted meetings, unmounted meetings, teaching at meetings, volunteering beyond the mandatory requirements of the club or by performing any task for the club that the DC deems worthy. Any member who earns more than the required number of points will then be eligible to earn Brandywine Bucks, which can be traded in to pay for Pony Club activities, such as Rallies.

At the discretion of the DC and the RS, those whom have qualified at the regional rally will be invited to go to Nationals.

The DC, in consultation with the Executive Board, will decide on team make-up for all regional rallies. National rally teams are chosen by the Regional Supervisor.

Ratings

Ratings are held twice a year, usually in the spring and fall, when sufficient members are available for the test, but, in no case, will a member be required to wait more than six months to be tested for a rating for which he or she is qualified to test.

Candidates for regional and national testing normally pay their own fees, but financial assistance may be offered at the discretion of the DC, in consultation with the Executive Board.

Fees for local testing (C 2 and below) may be paid by the club, at the discretion of the Executive Board.

Funds

Funds are dispersed by the treasurer in consultation with the DC and the Executive Board. The treasurer will maintain the accounts of the club in such manner that any member may request and be shown the accounts at any given time.

Amendments

These policies may be amended at any time by a vote of a majority of the sponsors.

Approved: 12/11/01

Amended and approved: 11/16/05

Addendum

BHPC, through our fund raising efforts, will supplement the costs of providing quality instruction to our members. Each member will only be expected to cover the Arena fee when using a property other than our own. Each member is expected to participate in our fund raising efforts.

BHPC will pay the rally fee for one member of a family that has three members participating in the same rally.